GUIDANCE

INDIVIDUAL INVENTORY SERVICES

The service involves gathering, evaluating, and interpreting data to identify the characteristics, potentials, and needs of each student. This service is typically provided by Guidance Counselor to create detailed student profiles for effective understanding and support.

This service enables Guidance Counselor to understand their clients better, help them become more self-aware, make informed decisions, identify suitable paths for them to follow, choose the best ways to support them, and aid others close to the clients in understanding them better. In the other hand, the client has the opportunity to enhance their self-awareness significantly and devise suitable strategies to enhance their quality of life by leveraging this self-awareness and understanding.

The following are the possible data gathering tools to be used in collecting important information to the students:

1. Individual Inventory Record Form (IIRF)

2. Test Result Administered (OLSAT, RAISEC, etc.)

3. Intake Form

4. Individual Interview

5. Individual with significant others (if necessary)

6. Disciplinary Sanction Records

7. Medical Records (if necessary)

• Individual Inventory Record Form (IIRF)

This form collects personal, educational, health, and social data or information of every individual. The collected data undergo evaluation and analysis to recognize the traits and capabilities of each client. Furthermore, the data play a crucial role in accurate diagnoses, predicting advancements and behaviors, appropriate placement, and assessing program effectiveness. 

• Test Result Administered (OLSAT, RAISEC, etc.)

These are standardized tools that can identify distinct attributes of each person. The information is utilized for precise diagnoses, forecasting development and behavior, and precise placement.

• Intake Form

This is a document used to gather essential information regarding the client before the start of counseling session. The gathered information is typically including personal details, medical history, reasons for seeking help, and other information to better understand the client’s needs and background.

• Individual Interview

The counselor conducts interviews to gather details about the client's worries, present situation, and specific personal characteristics.

• Individual with significant others (if necessary)

The information gathered from interviews with parents, teachers, and other individuals offers valuable insights.

• Disciplinary Sanction Records

This record will assist the Guidance Counselor in understanding the client's behavior in campus. 

• Medical Records

The medical background of the client could impact the students' daily activities, future plans, and objectives.

GUIDELINES IN THE ADMINISTRATION OF INDIVIDUAL INVENTORY RECORD FORM (IIRF)

The following steps must be considered before the administration of Individual Inventory

1. Set a schedule for administration of the Individual Inventory Record Form (IIRF)

2. Secure written permission from the Vice President for Academic Affairs

3. Inform the Registrar Office regarding the administration of the Individual Inventory Record Form, for it will be incorporation during the enrollment process.

4. Prepare the Individual Inventory Record Forms

5. Administer the Individual Inventory Record Forms 

The following steps must be observed by the Guidance Counselor and Guidance Staff during the administration of individual Inventory Record Form:

1. Introduce himself or herself to the students

2. Briefly discuss the objectives and importance of gather data through the Individual Inventory Record Form

3. Emphasize the significance of administrating the Individual Inventory Record Form to assist their counselors respond to the needs of the students.

4. Inform the students that the information that will be collected will be kept secured and confidential.

5. Provide the specific instructions on how to answer the form and encourage the students to be honest in answering.

6. Motivate the students to ask questions when necessary and as the administrator of the IIRF entertain questions if there are any.

7. Encourage the students to double-check their responses and ensure all fields are completed before submitting.

8. Allocate 30 to 45 minutes for completing the forms. Offer additional time if required.

9. Ensure they verify that their names are written and the form is signed before submission.

10. Let them proceed to the Computer Laboratory and Fill-out the Electronic Individual Inventory Form.

11. Lastly, ask the students to submit the filled out Individual Inventory Record Form.

INFORMATION SERVICES

This service includes gathering and sharing information from different sources using diverse methods and programs to support students in their personal, social, academic, emotional, occupational, and spiritual development.

The Center for Guidance and Counseling Services gathers, arranges, and shares descriptive materials and media through the following types of information dissemination:

1. Personal-Social - Ways to enhance personal growth or improve relationships with others.

2. Academic-Educational - Issues related to the educational environment where an individual is currently situated or may be contemplating.

3. Vocational-Occupational - Options available for students to pursue post-education.

These are the following major methods in doing the information services:

1. Freshmen, transferees, and Parents Orientation Program

2. Seminar/ Workshop/ Symposia or Lectures (such as study habits, mental health, etc.)

3. Printed materials (Journals, Brochures, Pamphlets, etc.)

4. Bulletin Board Announcements

COUNSELING SERVICES

The counseling service respects each person's individuality, dignity, and right to support when necessary. It aims to provide individuals with the chance to improve self-awareness, personal growth, and problem-solving through both individual and group counseling. Ultimately, the main goal of the counseling service is to foster relationships that promote personal growth and effective decision-making, grounded in self-awareness and understanding of oneself and the surroundings.

Furthermore, this service is the core of the guidance program, facilitating verbal communication between the counselor and the individual to help address specific issues related to physical, academic, emotional, personal, and social aspects. Essentially, it empowers clients to make decisions and resolve problems. It is closely connected to other services, particularly the referral service, as counselors may need to refer clients to specialists when specific needs arise.

Guidance counselors support the growth and development of clients by encouraging their well-being, nurturing their interests, and cultivating healthy relationships. Trust is fundamental in the counseling dynamic, and counselors are obligated to honor and protect the client's privacy and confidentiality rights.

The Center for Guidance and Counseling Services provides the following:

1. Counseling Generic Goals

• Developmental - Clients are supported in getting ready for their expected growth and development across various aspects such as physical, personal, emotional, social, cognitive, and spiritual dimensions.

• Preventive - Clients are guided to prevent encountering unfavorable results. 

• Enhancement - Clients are supported in recognizing, acknowledging, and improving talents, skills, and abilities that have not been fully utilized or explored.

• Exploratory - If clients do not perceive any current issues, they can receive assistance in exploring alternative routes.

• Reinforcement - If clients are already taking steps to address their worries, they may receive feedback, validation, or adjustments as the focus.

• Remedial - Clients are supported in overcoming or resolving a preexisting issue.

TESTING SERVICE

This involve conducting assessments to evaluate various aspects such as academic performance, career interests, personality traits, and mental health. These tests are administered following ethical guidelines to ensure confidentiality, accuracy, and fairness in the evaluation process.

Additionally, the results are used to provide appropriate guidance, support, and interventions to assist individuals in making informed decisions and addressing their needs effectively.

Some Tests that may be conducted:

1. Ability Test - typically sample a broad assortment of proficiency in order to estimate current intellectual level (can be used for screening or placement purposes).

2. Aptitude Test - Usually measure a few homogenous segments of ability and are designed to predict future performance. Predictive validity is foundation to aptitude tests. (used for institutional selection purposes).

3. Achievement Test - Assesses current skill attainment in relation to the goals of school and training programs. Also used to assess the adequacy of school educational programs.

REFERRAL SERVICES

This involves reaching out to agencies, organizations, or individuals who could offer better support in helping the individual resolve their issues and reach their full potential.

The Center for Guidance and Counseling Services recognizes that certain issues are beyond the expertise a counselor. Therefore, it is crucial to create a referral system comprising a group of highly trained professionals with the skills to help individuals who have been referred to them.

The Center recommends and provides the following consultants, circumstances, and guidelines in the referral process.

External Consultants:

1. Medical-dental staff

2. Priests or Pastors

3. Lawyers

4. Psychiatrists

5. Clinical Psychologists

6. Social Workers

7. Instructors or Professors

These are the circumstance under which referral may take place:

1. The counselor thinks that they are unable to maintain objectivity when working with the client.

2. The client feels they are unable to collaborate with the counselor.

3. The required care or assistance goes beyond the counselor's expertise.

4. The counselor is currently unavailable.

5. The client requires specific and specialized care.

FOLLOW UP SERVICE

This service involves the structured and official tracking of the progress of students who have received academic guidance, counseling, referrals, placement, or any specialized intervention program.

A monitoring program offered by the Center for Guidance and Counseling Services to assess how effective the intervention methods are in supporting student progress and adaptation.

The following guidelines for follow-up

1. Personal Follow-ups - This service can be expanded to individuals who have received counseling, referrals, and placement.

2. Follow-up studies - Studies related to post-placement can involve research or assessment to track the destinations of graduates after they leave, identify where dropouts or school leavers go, understand the reasons behind dropping out or leaving the school, and assess the success of graduates in their careers.

These are the reasons for follow-up

1. To determine the advancement and condition of students across different courses and academic areas.

2. To track and understand the current situation and development of past graduates.

3. To assess the efficiency of the programs or interventions provided.

4. Paraphrase: To discover courses levels at which most students’ leavers and dropouts occur.

5. To gather feedback on essential program adjustments based on past students' experiences.

The efforts of the Center for Guidance and Counseling Services to gather data via follow-up services can enhance guidance and counseling services and foster stronger connections with institutions and the community.